When it comes to organizing a meeting in Amsterdam, there are countless possibilities in this charming and historic city. Whether it’s for a board meeting, brainstorming session, or a network event, you’ll need to take into account several essential factors to find your perfect meeting room. Here’s a comprehensive guide to help you navigate this process easily and succesfully.

1. Capacity & Layout

First and foremost, consider the size and layout of the meeting room. Make sure that the space you choose can comfortably accommodate all your attendees, with a layout that drives engagement and interaction. 

Consider different seating arrangements and the room’s flexibility to adapt to your meeting’s needs. Will you need a board-room set-up, a U-shape or a theatre set-up? All these factors drive the success of your meeting. That’s why you can find the different possible set-ups of our meeting rooms in the brochures. 

2. Location

The location of your meeting room directly impacts the attendance and the overall mood of your meeting. Go for a venue that’s centrally located and easily accessible by Amsterdam’s public transport, like the trams, buses, and the metro. So is our building easily accessibly by metro (Weesperplein station is right outside our door) and by several buses and trams that stop right around the corner.

A picturesque location also adds to the memorability of your event, so pick a venue that shows views of the city’s historic canals and groundbreaking architecture. Impressed guests guaranteed – especially when you pick a venue with a spectacular glass dome and Dutch design in every corner (hint, hint).

3. Facilities & Equipment

A successful meeting relies on the right tools and facilities. From state-of-the-art AV equipment for presentations to whiteboards for brainstorming sessions, check whether your venue has all the technology you need. 

Additionally, consider the comfort of the room, including adjustable lighting and climate control, to keep everyone focused and engaged. 

Naturally, our meeting rooms have all these facilities. Please check out the instruction manual on the table or ask our facility boys & girls if you need any help. 

4. Internet Access

In today’s digital age, robust internet access is non-negotiable. Make sure to check if the venue offers high-speed Wi-Fi to support all your online needs, from live streaming to accessing cloud-based documents. As hybrid meetings are more popular than ever before, the stability of your Wi-Fi connection can make or break your meeting. That’s why we have super fast, super reliable wi-fi in every meeting room. 

5. Acoustics

You’re booking a meeting room for important discussions, so excellent acoustics are essential. Spaces with high ceilings or large windows might look impressive but can sometimes create echoing issues. 

Opt for a room with soundproofing features to ensure that every word is heard without distractions. (Little hint: Though our celings might not be as pretty as the rest of our interior, they make sure the acoustics are ultra clear.)

6. Catering Services

Food and beverages are crucial to keep the energy levels high, and to keep your guests attentive. That’s why you should opt for meeting rooms with in-house catering services. Preferably with a range of options, from coffee breaks to full meals. Make sure to check out our special catering arrangements and select your preferences beforehand. That’s how you set the groundworks for a productive meeting. 

7. Parking

While Amsterdam is known for its bike-friendly culture, it can happen that your guests prefer to drive. Check the availability of parking facilities near the venue, especially if it’s located in the city center. There are several Q-parks available within the area, that are all within walking distance of Capital C.

8. Breakout Spaces

If your meeting asks for smaller group discussions or private one-on-ones, it’s crucial to have acces to break-out spaces. These areas provide a change of scenery, offer privacy and quiet, and can stimulate creativity and productivity. At our venue, it’s possible to combine multiple meeting rooms for break-out sessions, or even take-over the whole building. Make sure to get in touch so we can make you the best proposal. 

9. Reception Service

A smooth check-in process sets the tone for your meeting. A reception service gives you a professional welcome, assists with directions, and manages any last-minute queries, so you can focus on getting the most out of your meeting. 

The moment you enter our building, you’ll receive a warm welcome from our reception who’ll show you the quickest way to your meeting room. If you have any questions, they’re more than happy to assist. 

10. That Little Extra

Lastly, consider what unique features a venue offers to make your meeting memorable. It can be a historic setting, a rooftop terrace with panoramic views of Amsterdam, meeting rooms by Dutch Designers that are top-to-toe filled with art, an in-house restaurant where you can celebrate a succesful meeting, or state-of-the-art sustainability practices. All these details can turn your boring meeting into an exceptional experience. (Little hint: We have it all.) 

In conclusion, Amsterdam’s diverse range of meeting rooms can cater to virtually any requirement. By keeping these ten factors in mind, you’re well on your way to booking a space that not only meets but exceeds your expectations. So you can have the productive, enjoyable, and memorable meeting that takes your business to the next level.

 In today’s bustling business scene, finding that perfect spot for your next big meeting can be quite the puzzle. Think about it: why stick to the same old office setup when you can jazz things up and look beyond the walls of your own office? Read further, and discover why booking an external meeting room in this lively city might just be the game-changer you need.

Inspiring environments

When you host an important meeting (like a board meeting, brainstorm session or strategy session), you want your attendees to be their most creative and inspired self. Though your own office might be very agreeable and practical, it’s likely that those boring walls don’t inspire you anymore.

The easiest way to find new ideas and push yourself to think in new ways, is to switch up environments. Especially to one that’s inspiring and stimulating. Because if you want to push boundaries, you should be in an environment where the boundaries are pushed. Hosting your meeting in a creative room can help you and your guests  come up with ideas you’d never thought of otherwise. That’s why our meeting rooms are designed by Dutch designers. Each one is unique in interior, using revolutionary design techniques to bring your meeting to the next level.

Catering arrangements

During a meeting, you only have a few hours to reach the perfect outcome that you set out to achieve. This is the moment that you got all the heads together and the clock is ticking to find that perfect idea. Time is precious and it would be a shame to waste it because your attendees are hungry, or because you’re spending all your energy on arranging a group lunch in the busy Amsterdam hospitality industry. That’s why booking a meeting room with included catering arrangements is the perfect way to keep your guests engaged, inspired and motivated. (Not to forget that it’s simply damn delicious.)

When you book one of our meeting rooms, you can pick a catering arrangement that keeps you filled, hydrated, caffeinated and happy during the entire length of your meeting. You can add these packages online during check-out.

Accessibility

Accessibility is key to hit that 100% attendance rate for your meeting. Especially when your guests come from all over the city, country (or even the world). Picking an external location that’s easily accessible by car or public transport can do wonders for your attendance rate. When your guests come from abroad, it’s also key to pick a meeting room in Amsterdam that can be easily reached from the airport. When you pick an easy-to-access meeting location, your guests won’t be worn-out or annoyed by a complicated journey. Instead, they can source all that extra energy into catapulting your meeting towards the ultimate eureka-moment.

You can access our meeting rooms easily with Weesperplein Station right outside our door and many tram- and bus lines around the corner. There are also plenty of Q-parks within walking distance, to park your car.

Post-covid landscape

With more employers calling their employees to the office in Amsterdam, you can see that the offices get busier and meeting rooms gets more scarce. Precious office space is filled with designated desks, that are occupied the whole week.

When decorating the office, employers need to think twice whether to assign the space to a desk that’s used for 40 hours per week, or a meeting room that’s empty half the time.

That’s why booking a meeting room in Amsterdam offers a perfect solution to this dilemma. Renting a meeting room on external locations offers more flexibility when it comes to upscaling and downscaling of the monthly expenses, as they can be booked on demand. Plus, it adds that little extra flair when you need to impress your guests for an important meeting or get that signature down.

So, what’s the takeaway? If you’re looking to inject some life into your meetings and get those creative juices flowing, stepping out of your office and into Amsterdam’s vibrant meeting spaces is a no-brainer. It’s all about creating memorable, productive meetings that drive success. Trust us, your team and your guests will thank you for it.

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